Last Updated: September 7, 2017

When you use Conference Joy, you are agreeing to our terms, so please read this Terms of Service Agreement carefully. This Agreement contains important information regarding your legal rights and obligations.

Conference Joy provides conference organizing tools which can be accessed through our Website and associated Apps. This Agreement applies to any use of and access to our Services by you. By accessing or using these Services, you are indicating that you have read this Agreement and agree to be bound by its terms. If you do not understand or agree with all of the terms of this Agreement, please do not use Conference Joy or any of its features, and do not create an account to be a User of this Service.

This Agreement is effective on the earlier of:

  1. the date you accept this Agreement when creating an account to be a User of this Service; or
  2. on the date you first access or use this Service.

If you have any questions or concerns regarding these Terms of Service, please contact Conference Joy at


The "Agreement" refers, collectively, to all the terms, conditions, notices contained or referenced in this document ("Terms of Service" or the "Terms") and all other operation rules, policies (including the Conference Joy Privacy Statement) and procedures that we may publish from time to time on the Website.

The "Service" refers to the applications, software, products, and services and provided by Conference Joy.

The "Website" refers to Conference Joy’s website located at, and all content, services, and products provided by Conference Joy at or through the website. Occasionally, websites owned by Conference Joy may provide different or additional terms of service. If those additional terms conflict with this Agreement, the more specific terms apply to the relevant page or service.

"Conference Joy" ("We" or "Us") refers to Conference Joy, LLC., as well as our affiliates, directors, subsidiaries, contractors, licensors, officers, agents, and employees.

The "User" ("You" or "Your") refer to the individual person, company, or organization that has visited or is using the Website or Service; that accesses or uses any part of the account; or that directs the use of the account in the performance of its functions. A User must be at least 13 years of age.

"Conference" ("Retreat" or "Event") refers to an event with a specified start and end date, the Organizer of which is using the tools provided by the Service to assist in organizing.

The "Organizer" ("Administrator" or "Person-In-Charge") refers to the User who acts as the organizer of, planner of, or representative of the organization holding a Conference, who uses the Service to assist in organizing that Conference.

The "Guest" ("Attendee") refers to the User who is invited to attend or registers to attend a Conference.

"Content" refers to content featured or displayed through the Website, including without limitation text, data, articles, images, photographs, graphics, software, applications, designs, features, and other materials that are available on the Website or otherwise available through the Service. Content also includes Services. "User-Generated Content" is Content, written or otherwise, created or uploaded by our Users. "Your Content" is Content that you create or own.

Account Terms
Required Information

You must provide a valid email address and your real name in order to complete the account signup process. Any other information requested is optional. If you are the organizer of a conference that uses our Services to receive payments online, additional information will be necessary for payment processing purposes.

Account Requirements

You must be a human to create an account. Accounts registered by "bots" or other automated methods are not permitted.

You must be age 13 or older. Conference Joy does not target our Service to children under 13, and we do not permit any Users under 13 to use our Service. If we learn of any User under the age of 13, we will terminate that User’s account immediately. If you are a resident of a country outside the United States, your country’s minimum age may be older; in such a case, you are responsible for complying with your country’s laws.

Your login may only be used by one person – i.e., a single login may not be shared by multiple people.

User Account Security

You are responsible for keeping your account secure while you use our Service. The content of your account and its security are up to you.

You are responsible for all content posted and activity that occurs under your account (even when content is posted by others who have access to your account).

You are responsible for maintaining the security of your account and password. Conference Joy cannot and will not be liable for any loss or damage from your failure to comply with this security obligation.

You will promptly notify Conference Joy if you become aware of any unauthorized use of, or access to, our Service through your account, including any unauthorized use of your password or account.

Third Party Terms

In some situations, third parties’ terms may apply to your use of Conference Joy. For example, you may be the organizer of a conference that uses our Service to receive payments online, in which case you will also use a separate payment processing service (i.e. Stripe) which integrates with Conference Joy. Please be aware that while these Terms are our full agreement with you, other parties’ terms govern their relationship with you.

Acceptable Use
Compliance with Laws and Regulations

Your use of the Website and Service must not violate any acceptable laws, including copyright or trademark laws, export control laws, or other laws in your jurisdiction. You are responsible for making sure that your use of the Service is in compliance with laws and any applicable regulations.

Content Restrictions

You agree that you will not under any circumstances upload, post, host, or transmit any content that:

  1. is unlawful or promotes unlawful activities;
  2. is or contains sexually obscene content;
  3. is libelous, defamatory, or fraudulent;
  4. is discriminatory or abusive toward any individual or group;
  5. contains or installs any active malware or exploits, or uses our platform for exploit delivery (such as part of a command and control system); or
  6. infringes on any proprietary right of any party, including patent, trademark, trade secret, copyright, right of publicity, or other rights.

Conduct Restrictions

While using Conference Joy, you agree that you will not under any circumstances:

  1. harass, abuse, threaten, or incite violence towards any individual or group, including Conference Joy employees, officers, and agents, or other Conference Joy Users;
  2. use our servers for any form of excessive automated bulk activity (for example, spamming) or relay any other form of unsolicited advertising or solicitation through our servers, such as get-rich-quick schemes;
  3. attempt to disrupt or tamper with Conference Joy’s servers in ways that could harm our Website or Service, to place undue burden on Conference Joy’s servers through automated means, or to access Conference Joy’s Service in ways that exceed your authorization.
  4. impersonate any person or entity, including any of our employees or representatives, including through false association with Conference Joy, or fraudulently misrepresenting your identity or site’s purpose; or
  5. violate the privacy of any third party, such as by posting another person’s personal information without consent.

Service Usage Limits

You agree not to reproduce, copy, sell, resell or exploit any portion of the Service, use of the Service, or access to the Service without Conference Joy’s express written permission.


Scraping refers to extracting data from our Website via an automated process, such as a bot or webcrawler. You may not scrape Conference Joy for any purposes.


Misuse of Conference Joy Users’ Personal Information is prohibited.

Any person, entity, or service collecting data from Conference Joy must comply with the Conference Joy Privacy Statement, particularly in regards to the collection of our Users’ Personal Information. If you collect any Users’ Personal Information from Conference Joy, you agree that you will only use the Personal Information you gather for the purpose for which our User has authorized it. You agree that you will reasonably secure any Personal Information you have gathered from Conference Joy, and you will respond promptly to complaints, removal requests, and "do not contact" requests from Conference Joy or Conference Joy Users.

User Protection

You agree not to engage in activity that significantly harms our Users. We will resolve disputes in favor of protecting our Users as a whole.

User-Generated Content
Responsibility for User-Generated Content

You may create or upload User-Generated Content while using the Service. You are solely responsibly for the content of, and for any harm resulting from, any User-Generated Content that you post, upload, link to, or otherwise make available via the Service, regardless of the form of that Content. We are not responsible for any public display or misuse of your User-Generated Content.

Conference Joy May Remove Content

We do not pre-screen User-Generated Content, but we have the right (though not the obligation) to refuse, alter, edit, or remove any User-Generated content, in whole or in part, that, in our sole discretion, violates any Conference Joy terms or policies. If we believe that User-Generated Content could be changed so as to not violate the Agreement, we will attempt to send you notice prior to taking any such action, provided, that if we must act immediately to comply with applicable local, state, provincial, national or other law, rule or regulation or to limit our liability, we may take such action without prior notice.

Ownership of Content, Right to Post, and License Grants

You retain ownership of and responsibility for Content you create or own ("Your Content"). If you’re posting anything you did not create yourself or do not own the rights to, you agree that you are responsible for any Content you post; that you will only submit Content that you have the right to post; and that you will fully comply with any third party licenses relating to Content you post.

Because you retain ownership of and responsibility for Your Content, we need you to grant us certain legal permissions, listed in the following section. These license grants apply to Your Content. If you upload Content that already comes with a license granting Conference Joy the permissions we need to run our Service, no additional license is required. You understand that you will not receive any payment for any of the rights granted in the following section. The licenses you grant to us will end when you remove Your Content from our servers.

License grant to us

We need the legal right to do things like host Your Content, publish it, and share it. You grant us and our legal successors the right to store, parse, and display Your Content, and make incidental copies as necessary to render the Website and provide the Service. This includes the right do to things like copy it to our database and make backups; show it to you and other users; parse it into a search index or otherwise analyze it on our servers; share it with other users; and perform it, in case Your Content is something like music or video.

This license does not grant Conference Joy the right to sell Your Content or otherwise distribute or use it outside of our provision of the Service.

Moral Rights

You retain all moral rights to Your Content that you upload, publish, or submit to any part of the Service, including the rights of integrity and attribution. However, you waive these rights and agree not to assert them against us, to enable us to reasonably exercise the rights granted in the previous section, but not otherwise.

To the extent this Agreement is not enforceable by applicable law, you grant Conference Joy the rights we need to use Your Content without attribution and to make reasonable adaptations of Your Content as necessary to render the Website and provide the Service.

Feedback and Revisions

You hereby acknowledge that:

  1. any and all suggestions for correction, change and modification to the Services or other feedback (including but not limited to quotations of written or oral feedback), information and reports provided to Conference Joy by you (collectively "Feedback"); and
  2. all improvements, updates, modifications or enhancements, whether made, created or developed by Conference Joy or otherwise relating to Feedback (collectively, "Revisions"),

are and will remain the property of Conference Joy. All Feedback and Revisions become the sole and exclusive property of Conference Joy, and Conference Joy may use and disclose Feedback and/or Revisions in any manner and for any purpose whatsoever without further notice or compensation to you and without retention by you of any proprietary or other right or claim. You hereby assign to Conference Joy any and all right, title, and interest (including, but not limited to, any patent, copyright, future copyright, trade secret, trademark, show-how, know-how and any and all other intellectual property right) that you may have in and to any kind and all Feedback and Revisions. You hereby agree to waive any moral rights you may have in any and all Feedback and Revisions, and consent to any act which amounts to an infringement of any such moral right, in favor of Conference Joy. At Conference Joy’s request, you will execute any document, registration or filing required to give effect to these provisions.

Copyright Infringement and DMCA Policy

If you believe that content on our Website violates your copyright or if you are a copyright owner and you believe that content on Conference Joy violates your rights, please contact us. There may be legal consequences for sending a false or frivolous takedown notice. Before sending a takedown request, you must consider legal uses such as fair use and licensed uses.

Intellectual Property Notice
Conference Joy’s Rights to Content

Conference Joy and our licensors, vendors, agents, and/or our content providers retain ownership of all intellectual property rights of any kind related to the Website and Service. We reserve all rights that are not expressly granted to you under this Agreement or by law. The look and feel of the Website and Service is copyright © Conference Joy, LLC. All rights reserved. You may not duplicate, copy, or reuse any portion of the HTML/CSS, Javascript, or visual design elements or concepts without express written permission from Conference Joy.

Conference Joy Trademarks and Logos

If you’d like to use Conference Joy’s trademarks or logos, please contact us.

License to Conference Joy Policies

This Agreement is licensed under a Creative Commons Attribution 4.0 International License.

Payment and Fees
Listing Service and Limited Agent

Conference Joy is not the organizer or owner of the events listed for registration on the Service. Conference Joy provides the Service, which allows Organizers to list and promote their Conferences, but all sales are made by the respective Organizer listed on the applicable event page. In the event that an Organizer has elected to use Conference Joy’s "Online Payments" tool, Conference Joy also acts as the Conference’s limited agent solely for the purpose of using its third party payment providers to collect payments made by Attendees on the Service with respect to a Conference and passing such payments through to the applicable Organizer. It is the Organizer’s sole obligation to ensure that any Conference listed on the Service and the nature and conduct of the underlying Conference meet all applicable local, state, provincial, national and other laws, rules and regulations, and that the goods and services described in any Conference listing are actually delivered in a satisfactory manner.

Use of Online Payments for Conferences

When using the Service to organize a Conference, the Organizer will decide whether or not that Conference will use the Online Payments tool provided by Conference Joy. Fees for using Online Payments are set forth on the Website, and they may be updated by Conference Joy from time to time.


For a Conference that uses the Online Payments, a guest of that Conference will be charged the total of their conference registration fee plus a Conference Joy application fee.


Because all transactions are between an Organizer and its respective Attendees, Conference Joy asks that all Attendees contact the applicable Organizer of the Conference with any refund requests.

In the event that an Organizer has not responded to a refund request within three (3) business days or there is a dispute between an Organizer and an Attendee that cannot be resolved, either party may contact Conference Joy. Conference Joy may, in its discretion, attempt to mediate such dispute, however, Conference Joy will have no liability for:

  1. an Organizer’s failure to give refunds;
  2. Conference Joy’s failure to mediate a dispute; or
  3. Conference Joy’s decision if it does mediate the dispute.

Conference Content Archiving
Conference Content will be Archived and Made Unavailable

Conference Joy makes available the Content pertaining to a Conference to Organizers and Attendees of that Conference. However, on a date no earlier than 365 days after an Organizer creates the listing of their Conference on Conference Joy, we reserve the right to archive all of that Conference’s Content, such that it is no longer accessible to Organizers or Attendees of that Conference.

Organizers who have special circumstances necessitating a larger window of time before this archival process takes place should contact Conference Joy.

Email Tools

Conference Joy may make available to you features and tools that allow you to contact other Users or third parties via email (the "Email Tools"). In the event that you use these Email Tools, you represent, warrant, and agree that:

  1. You have all right and authority necessary to send emails to the addresses on your recipient list, including without limitation, that such addresses were gathered on an opt-in basis in any jurisdiction where that is required by applicable local, state, provincial, national or other law, rule or regulation, and your emailing of such addresses complies with the privacy policy under which the recipient emails were gathered and which was disclosed to recipients at time of gathering;
  2. Your use of the Email Tools is in compliance with all applicable local, state, provincial, national and other laws, rules and regulations, including those relating to spam and email;
  3. Your use of the Email Tools will be solely to advertise, promote, and/or manage a bona fide Conference that you have listed on this Service;
  4. Your use of the Email Tools and the content of your emails complies with the "Acceptable Use" policies as outlined in this Agreement.
  5. You will not use false or misleading headers or deceptive subject lines in emails sent using the Email Tools.
  6. You will not hide, disable, remove, or attempt to hide, disable or remove the unsubscribe link that Conference Joy includes on every email; and
  7. You will not email any person that you know or have reason to know has opted out of receiving emails from you.

If you fail to abide by any of the foregoing, if your use of the Email Tools results in bounce rates, complaint rates or unsubscribe requests in excess of industry standards or if your emails are found to cause disruption to the Service, Conference Joy may, among other actions, limit or suspend your access to the Email Tools.

Cancellation and Termination
Account Cancellation

It is your responsibility to properly cancel your account with Conference Joy. You can cancel your account by sending an account cancellation request email to Conference Joy. Conference Joy will work promptly to assist you in completing account cancellation.

Upon Cancellation

We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements, but barring legal requirements, we will delete your full profile and Your Content within 90 days of cancellation or termination (though some information may remain in encrypted backups). This information cannot be recovered once your account is cancelled.

Conference Joy May Terminate

Conference Joy has the right to suspend or terminate your access to all or any part of the Website at any time, with or without cause, with or without notice, effective immediately. Conference Joy reserves the right to refuse service to anyone for any reason at any time.


All provisions of this Agreement which by their nature should survive termination will survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

Communications with Conference Joy
Electronic Communication Required

For contractual purposes, you:

  1. consent to receive communications from us in an electronic form via the email address you have submitted or via the Service; and
  2. agree to all Terms of Service, agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement that those communications would satisfy if they were on paper. This section does not affect your non-waivable rights.

Legal Notice to Conference Joy Must Be in Writing

Communications made through email or Conference Joy’s customer support system will not consititute legal notice to Conference Joy or any of its officers, employees, agents or representatives in any situation where notice to Conference Joy is required by contract or any law or regulation. Legal notice to Conference Joy must be in writing and served on Conference Joy’s legal agent.

No Phone Support

Conference Joy only offers support via email, in-Service communications, and electronic messages. We do not offer telephone support.

Disclaimer of Warranties

Conference Joy provides the Website and the Service "as is" and "as available," without warranty of any kind. Without limiting this, we expressly disclaim all warranties, whether express, implied or statutory, regarding the Website and the Service including without limitation any warranty of merchantability, fitness for a particular purpose, title, security, accuracy and non-infringement.

Conference Joy does not warrant that the Service will meet your requirements; that the Service will be uninterrupted, timely, secure, or error-free; that the information provided through the Service is accurate, reliable or correct; that any defects or errors will be corrected; that the Service will be available at any particular time or location; or that the Service is free of viruses or other harmful components. You assume full responsibility and risk of loss resulting from your downloading and/or use of files, information, content or other material obtained from the Service.

Limitation of Liability

You understand and agree that we will not be liable to you or any third party for any loss of profits, use, goodwill, or data, or for any incidental, indirect, special, consequential or exemplary damages, however arising, that result from:

  1. the use, disclosure, or display of your User-Generated Content;
  2. your use or inability to use the Service;
  3. any modification, price change, suspension or discontinuance of the Service;
  4. the Service generally or the software or systems that make the Service available;
  5. unauthorized access to or alterations of your transmissions or data;
  6. statements or conduct of any third party on the Service;
  7. any other user interactions that you input or receive through your use of the Service; or
  8. any other matter relating to the Service.

Our liability is limited whether or not we have been informed of the possibility of such damages, and even if a remedy set forth in this Agreement is found to have failed of its essential purpose. We will have no liability or delay due to matters beyond our reasonable control.

Release and Indemnification

If you have a dispute with one or more Users, you agree to release Conference Joy from any and all claims, demands and damages (actual and consequential) of every kind and nature, known and unknown, arising out of or in any way connected with such disputes.

You agree to indemnify us, defend us, and hold us harmless from and against any and all claims, liabilities, and expenses, including attorneys’ fees, arising out of your use of the Website and the Service, including but not limited to your violation of this Agreement, provided that Conference Joy:

  1. promptly gives you written notice of the claim, demand, suit or proceeding;
  2. gives you sole control of the defense and settlement of the claim, demand, suit or proceeding (provided that you may not settle any claim, demand, suit or proceeding unless the settlement unconditionally releases Conference Joy of all liability); and
  3. provides to you all reasonable assistance, at your expense.

Changes to these Terms of Service

We reserve the right, at our sole discretion, to amend these Terms of Service at any time and will update these Terms of Service in the event of any such amendments. We will notify our Users of material changes to this Agreement, such as price changes, at least 30 days prior to the change taking effect by posting a notice on our Website. For non-material modifications, your continued use of the Website constitutes agreement to our revisions of these Terms of Service.

We reserve the right at any time and from time to time to modify or discontinue, temporarily or permanently, the Website (or any part of it) with or without notice.

Governing Law

Except to the extent applicable law provides otherwise, this Agreement between you and Conference Joy and any access to or use of the Website or the Service are governed by the federal laws of the United States of America and the laws of the State of Delaware, without regard to conflict of law provisions. You and Conference Joy agree to submit to the exclusive jurisdiction and venue of the Delaware Court of Chancery.


Conference Joy may assign or delegate these Terms of Service and/or the Conference Joy Privacy Statement, in whole or in part, to any person or entity at any time with or without your consent, including the license grant as outlined in the section of this Agreement entitled "User-Generated Content." You may not assign or delegate any rights or obligations under the Terms of Service or Privacy Statement without our prior written consent, any any unauthorized assignment and delegation by you is void.

Section Headings and Summaries

Throughout this Agreement, each section may include titles and brief summaries of the following terms or conditions. These section titles and brief summaries are not legally binding.

Severability, No Waiver, and Survival

If any part of this Agreement is held invalid or unenforceable, that portion of the Agreement will be construed to reflect the parties’ original intent. The remaining portions will remain in full force and effect. Any failure on the part of Conference Joy to enforce any provision of this Agreement will not be considered a waiver of our right to enforce such provision, Our rights under this Agreement will survive any termination of this Agreement.

Amendments; Complete Agreement

This Agreement may only be modified by a written amendment signed by an authorized representative of Conference Joy, or by the posting by Conference Joy of a revised version in accordance with the section of this Agreement entitled "Changes to These Terms of Service." These Terms of Service, together with the Conference Joy Privacy Statement, represent the complete and exclusive statement of the agreement between you and us. This Agreement supersedes any proposal or prior agreement oral or written, and any other communications between you and Conference Joy relating to the subject matter of these terms including any confidentiality or nondisclosure agreements.